“I don’t want more technology in my office. It’s just one more thing to break and by automating so many things I will lose control of my business.” Unfortunately this common argument has proven itself to be valid time and time again. Many technology-related decisions in small companies are made without regard for how they contribute to overall business goals. Furthermore, IT consultants that cater to small business often implement one-size-fits-all systems that do not meet the needs of their clients. Also, design firms are especially susceptible to receiving bad technology solutions since they are often very particular about what they need and also because they often do not have the resources to fully test what they are getting prior to roll-out.
Professional IT consultants are usually very good at system implementation and at troubleshooting technical problems. They are trained to work with highly complex technologies and their expertise is extremely valuable during the implementation phase of a technology project. On the other hand, they are not and do not claim to be business or design consultants. The service that they provide is to install a system or troubleshoot a problem. While they may help a client to select components to some degree, they rarely take the time to study business needs and goals to determine the correct technologies to implement.
A design firm client of mine once told me of a bad experience that his company had when working with an IT consultant. The company hired the consultant to install a system that tracked printing expenses so that print jobs could be accurately billed back to clients. The consultant selected a print tracking system, told the company that it would do what they needed, installed it on a server, and went on their way. When questioned about the system, the consultant had no information about how to configure it or how it worked. The consultant opened the program and said, “there you go, its there!” It may have been there but it did not actually work and the problem was far from solved. As it turned out, the system was difficult to operate, did not have all the features that the company needed, and was ultimately abandoned soon after.
You would be uncomfortable allowing a new doctor to prescribe a surgical procedure without first examining your condition and medical history, but that is essentially what many businesses end up doing when faced with the need to streamline their business processes using technology. These scenarios waste time, waste money, and put undue stress on the business. Sadly, they also cause business owners to lose faith in technology as a tool that can allow them to improve their businesses and allow them to focus as much as possible on design, which is what they do best.
In contrast with the IT consultant, a design-focused consultant will not allow a client to rush into making improper decisions. The consultant will first work to understand the business as a whole and the unique processes in the firm, including overall goals, how the personnel operate, and the existing infrastructure. Only then can a solution be researched and a recommendation made that will solve the given problem while ensuring that the company’s core operations are not disrupted. This approach saves time, helps ensure that employees are not forced to deal with inefficient procedures due to poorly planned systems, and contributes to the long-term health of a company.
More technology does not necessarily lead to more problems for a company. A good consultant is not one that provides you with all the bells and whistles and latest gadgets on the market, nor is it necessarily one that has the most technical credentials. When it comes to making the right choices to improve the efficiency of your technology or workflow processes, only a person who understands your specific business and its overall goals can help you make the correct decisions.








